Organizational success depends on attendance management according to the type of workforce or work model. Of course, the key one is to steer clear of regulations and legal requirements.
Nevertheless, keeping these documents is vital and required to stay out of trouble with the law due to the Employee’s Compensation Act, Employee Provident Fund Act, ITR Filling, and other governmental rules.
But this isn’t all, and there are other advantages you may enjoy if you want to maximize how well you handle attendance management in your business.
Importance of Employee Attendance Management
Save both money and time.
Yes, maintaining attendance records on a spreadsheet takes hours, and it eventually leads to payroll problems. We are not talking about one or two clicks here; rather, it takes hours.
In addition, it lacks facial or fingerprint identification technology. Your staff members can spend their time more effectively if you use clever automated attendance software.
In this kind of management, you will also get rid of human errors, which will help you control your expenses better.
The key is to be able to pinpoint exactly what is going on at work in order to determine whether an inconvenience is being caused by your employees’ absences.
Do any employees consistently miss more work than others? When are there the most absences during the year? With the aid of staff attendance management software, you may ascertain and, in any event, rectify all of this.
Maintain Data Security
The great majority of HR-related processes include the use of sensitive personal data of some kind.
From the moment we get a CV during a hiring process to the data processing for payrolls, everything is kept private.
It is the employer’s duty to take complete accountability when handling administratively employee documentation. Additionally, the control of staff attendance is included in this.
Because of this, using software designed specifically for this purpose offers the significant advantage of working with the highest level of anonymity, without running the danger of data loss, and by encrypting data in the cloud.
At this time, no person in charge of an enterprise should ignore the initiative to optimize staff attendance management.
Correctly putting it into practice entails ostensibly enhancing a number of factors that ultimately have an impact on a company’s continuous, persistent progress and exponential growth by boosting its human capital.
Types of Employee Attendance Management Systems
The hours that employees spend at their jobs are tracked by HR software. It accomplishes this by using a device to record input and output. This provides information about timeliness, performance, and any past incidents. Here are some examples of these systems:
Manual Attendance System
Employees that use a manual system independently record their attendance, and additional data is manually retrieved for use in other operations.
It might be recorded in the equivalent columns of digital spreadsheets. Employees check in and out of the system in accordance with the norms established by the organizations.
Employees clock in using a biometric system such as voice recognition, iris scanning, fingerprinting, or thumb-printing in a mechanized system.
Based on data inputs, the system keeps track of employee entry and exit timings to determine attendance statistics. No manual fetching means fewer opportunities for human error in timekeeping.Time-cards
Each worker is given an RFID-based time-card that needs to be scanned into a device in order to record their attendance. When a card is swiped, data stored on the card, such as employee information and check-in and check-out times, are captured. The procedure does away with all manual information retrieval.
Automated Attendance Software
Automated attendance systems function in accordance with the front-end workflows and back-end algorithms. Automated systems are appropriate for managing both people on the field and hybrid work modes.
Additionally, it may be managed from any device, including a tablet, smartphone, or computer. Additionally, it is doable to integrate with a biometric system.
An attendance element is available in mobile applications designed primarily to manage HR procedures and is useful for accurately recording employee attendance.
Employees who have them installed on their smartphones can check in just a few clicks. Employers can also use geolocation and geofencing to find their staff.
These are the four main system types that corporations effectively employ to meet their attendance requirements.
SOURCE: HROne Blog